7 Effective Time Management Tips for Busy Entrepreneurs

Welcome to my latest blog! In the fast-paced world we live in, effective time management is crucial to our success. Balancing multiple tasks, deadlines, and responsibilities can be overwhelming,and I wanted to chat about this today!

In this blog post, we'll explore some time management tips that will help you reclaim control of your schedule, boost productivity, and maintain a healthy work-life balance.

I totally get the struggle… when there are so many things to get done – or what feels like hundreds of ideas you want to bring to life, time management can be pretty tricky!

This post will provide you with some ideas that I have learned and tried myself so that I can give an honest review of how helpful I personally found them…

*Affiliate Disclosure: Some links in this post may contain affiliate links. If you purchase something via this link then I may receive a small commission. This doesn't affect the price you pay for the product.

If you have any questions, reach out for a chat [email protected] or check out my other blogs

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Time Management Tips

Tip 1. Plan and Prioritise Your Day

As busy entrepreneurs and online service providers, your to-do lists can seem never-ending. When you're feeling overwhelmed by alllll the things – it may mean you end up getting very little done. Hours or days are lost due to not having a clear strategy or plans in place.

When you're an introvert or you have to manage your energy well, it's even more important to put things in place that will help you to stay focused without draining your energy in the first hour! If you go into the day unsure of what you're doing it'll probably just lead to wasted time, a growing frustration and feeling fatigued.

If the word planning makes you quiver with dread – please hear me out… You don't need to have a super-strict schedule or an inflexible plan – but having a plan will take away a lot of the guess work, which makes it much easier to stay on track as you work towards your goals.

Having a clear plan will also mean you will know what needs to get done. Breaking the bigger goals into smaller tasks removes overwhelm and provides a clear step-by-step process, and will save you a heap of time and energy.

Prioritising what you're going to work on by identifying the most important tasks and tackling them first will again save you time. Yes – even those tasks you try to ignore or save until the end… If you prioritise the tasks that will make the biggest difference, you will work more efficiently.

Some suggest doing smaller tasks to get yourself warmed up – and while this can be a useful hack, when you are energy sensitive, these smaller tasks may then be all you do in the day.

For me personally, I have most of my energy between 6am – 12pm. If I spent the first 2 hours sorting through emails, doing a bit of content or working through non-essential but easier tasks, the likelihood is that by the time I get around to the priority tasks, I won't have enough energy left.

Get to know how and when you work best, then work out your tasks with that in mind.

Set realistic deadlines for each of your tasks. It may be a good idea to spend a week making a note of how long different tasks took you and how you felt afterwards (drained / energised / motivated etc.).

Use a planner or digital tools to plan your week and days. Schedule dedicated time slots for specific tasks as well as breaks and personal appointments. Have a clear start and end time – something that can be easily overlooked when you work for yourself and from home.

By having a plan and organising your priorities, you'll reduce overwhelm and focus on what truly matters each day.

Tip 2: Embrace Time Blocking

Time blocking can be a total game-changer for effective time management. It works by blocking out specific time periods for different activities, such as client work, admin tasks, personal time, content creation, batching etc.

You can use your online calendar (Google / Outlook) or you can create an Excel template or use a paper planner. Break the day into 30 minute or hourly sections. These will be the basis of the time blocks and can be as flexible as you need them to be.

Create dedicated blocks for time stealing tasks like emails and social media to avoid distractions during the time blocks, and remember to include breaks to prevent burnout and keep boundaries.

If you manage health or energy issues, create an alternate time blocking planner where you can prioritise rest and work from a limited schedule.

Time blocking can help to enhance productivity and maintain a clear sense of direction throughout your day, making time management a breeze!

Tip 3: Harness the Power of Automation and Outsourcing

When you run a business, are an entrepreneur or online service provider, you wear many hats. It can feel like you're juggling so many different things, and if one thing drops it can have a domino effect and quickly feel like things are spiralling out of control.

Having aspects of your business – Standard Operating Procedures (SOP's) automated or outsourced can relieve a lot of your workload.

If outsourcing isn't possible for you right now, embrace automation to help streamline your workflow. Utilise tools like email autoresponders, social media schedulers, and project management platforms like Trello or Notion. These can be a great way to improve your time management and organisation of your work.

Once you are able to, delegate tasks that don't require your personal touch, such as administrative work or content creation, to virtual assistants or freelancers. Try networking with other entrepreneurs and collaborate if there's potential to skill-swap or work together on projects where your strengths can compliment each other.

Freeing up your time allows you to focus on high-value activities and maintain a healthy work-life balance. Automated systems take time initially to set up, but once they are created, they can be replicated for additional products and systems in much less time.

I use an all-in-one system which is a platform that hosts my website, memberships, online courses, email marketing & sales funnels! *The Smart Growth System is brilliant, saving me time and energy with everything kept in one place!

Tip 4: Batch Your Work

Batching is something I avoided for far too long in my business. The way that I've worked tended to be led by where my energy was, what I know I am good at and the element of pressure when there's a deadline.

Tasks that are more boring or non-creative are so easy to avoid, especially when admin or report-like tasks are not my strongest skillset. As a teacher I loved to teach, prepare lessons and be with my students, but the background paperwork was always a chore and something I put off.

So the thought of sitting for hours to complete tasks in a batching format didn't appeal to me at all. But I kept hearing others talk about it for content creation. My joy for social media content has always been limited – it's not my most favourite way to market.. This just put me off even more, but then I thought that instead of feeling uninspired every day – if I batch the content, not only will most of the content be completed in just one day for the entire month, the content will be more focused and strategic.

As someone who lives with chronic illness (ME/CFS), knowing that the majority of this time consuming task is prepped and ready to go, relieves a lot of pressure and stress for those days and weeks that I have to take it easy.

Knowing how effective this was made me think about how I could apply this across my business. I use Tailwind for my Pinterest scheduling – it's a great tool that can also schedule to other social media platforms. It's brilliant for batching & repurposing content.

Tip 5: Learn to Say No

Let's talk boundaries! I know it's really difficult especially in the beginning as you're focused on building your business, and networking and connecting with your clients; and time management can be the first thing to slip.

While it's tempting to take on every opportunity that comes your way, it's important to set boundaries. This includes taking on too many new clients, or clients who aren't the right fit.

Learn to say no to projects or requests that don't align with your goals or values. There can be a huge element of FOMO in the online coaching world, so try to not rush into things without taking a step back and truly reflecting on what it is and how it will help you move closer to your own goals.

A common sales tactic can be time pressure – scarcity. But more often than not, in a few weeks or months later the same or very similar offer will appear again. Remember that you can do all that you want – just not at the same time!

Prioritise your well-being and avoid overcommitment, saying no allows you to say yes to what truly matters to you and your business.

This includes being mindful of Shiny Object Syndrome. There are SO many amazing coaches out there with fabulous courses, masterminds and memberships. But if you sign up to too many, you won't get the benefit of any of them! Keep focused on what will help you move forward and what will help you right now. There is time to explore other avenues, but if you commit to too much, there's a chance nothing will be completed.

A desk with multiple post it notes spread around with writing on them. Then a pile of 4 different coloured post it note pads without writing yet. It depicts a busy schedule where time management may be impacted

Tip 6: Take Care of Yourself

As entrepreneurs and online service providers, it's easy to neglect self-care. When we think about time management it's easy to forget that this includes thinking about yourself and your needs. However, taking care of yourself is crucial for maintaining productivity and avoiding burnout.

Prioritise activities that recharge your energy, such as exercise, meditation, hobbies, and spending time with loved ones. Make self-care a non-negotiable part of your routine. By nurturing yourself, you'll enhance your focus, creativity, and overall well-being.

I get how addictive building your business can be, but you are your business, so look after yourself – you're your biggest asset!

Tip 7: Reflect and Adjust

Regularly reflect on your time management strategies and make adjustments as needed. Assess what's working well and what can be improved. Each week reflect on what you've achieved. Note what has worked well, what hasn't and how you can adjust or pivot to improve the following week. Repeat this monthly and quarterly to ensure you're still progressing well towards your big goals.

Experiment with different techniques and tools to find what suits your style best when it comes to time management and productivity. Be flexible and open to adapting your approach as your business evolves.

Remember, time management is an ongoing journey, and finding the right balance is unique to everyone.

Image of someone writing in a planner. The planner has lots of writing and colourful labels inside it. Time management planner

Conclusion:

Effective time management is essential for entrepreneurs and online service providers. By implementing these friendly and relaxed tips, you'll reclaim control over your schedule, increase productivity, and foster a healthier work-life balance.

Remember, Rome wasn't built in a day, so be patient with yourself as you refine your time management skills. Embrace the process and enjoy the journey of establishing and running your business – it's why you chose to do it in the first place right?!

Take a Look…

Have you read my other posts talking about how passive income can be a fantastic add-on to your business? If you're an introvert, manage energy issues or want to do business your way… Passive income could be THE answer to your business goals!

Success is MORE THAN possible for introvert coaches, even if certain aspects may be challenging. Explore alternative options if traditional methods like one-on-one work or extensive social media content feels overwhelming.

Passive income can provide the freedom and financial stability you desire. Once you're up and running you can consider using the passive income to fund a virtual assistant (VA) or social media manager, further streamlining your business operations as you grow.

With persistence and good, strategic planning, and effective time management in place, you can create a thriving business and achieve financial freedom through passive income.

While you're here, let me share my accountability and support membership with you!

The Authentic Growth Community provides accountability, training and mentoring to support you as you grow your online business with ease and confidence. Visit The Authentic Growth Community

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Meet Lynsey

Lynsey Wall, Coach & Mentor at Coach Writes. About me - A headshot of Lynsey smiling. Wearing a black t-shirt, blue framed glasses. Office walls behind her.

Hey there! I'm Lynsey, a coach, counsellor, and mentor for low energy, introverted or low confident female coaches & small business owners. With over 5 years’ experience of running businesses, and over a decade as a tutor and trainer, I've learned the value of effective time management that energises you through working with your energy.

I've lived with chronic illness – ME/CFS since 2011 and since then I re-trained as a counsellor, and achieved a distinction for my MA in Counselling and Psychotherapy Practice; all while running 4 businesses! I want that for you as well & it is possible with the right support and pathway to success.

Improving your mindset, finding acceptance and developing a solution-focused approach to achieving your goals is my passion. Blending mental health support where needed, as well as a supportive space and methods to manage your work more effectively.

If you'd like to know more about working with me, you can email [email protected] or find me on socials (links in the menu)

Have you seen my online store Your Coach Tools? Find DFY templates & more!

 

 

 

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